These forms are only suggested formats that can be used as-is or may be changed to fit your specific needs.

A prompt reminder of when money is due exemplifies good business practices that can save a company lost revenue and wasted time.  Providing customers with a straightforward confirmation of recent discussions and/or negotiations, such as a "Promise to Pay" letter, creates the continuity needed to support your rights in the event the customer fails to pay what is due.

Remember, your statements and letters, when referencing unpaid balances, should also containa reaffirmation of agreed terms, such as: "Our terms are net 30 days.  Any amount not paid when due will incur interest of 18% per annum (1.5% per month).  Should balances not be paid in a timely manner, and it is deemed necessary to employ an outside collection agency and/or attorney, the Customer is liable for all actual collection fees, all actual attorney fees, plus court costs".

Business people intent upon diminishing your rights or looking for an excuse not to pay what is due you will suffer from 'subjective memory loss'.  Your job is to make sure their memory does not fail them nor you.

First Past Due Letter

Second Past Due Letter

Third Past Due Letter

Final Demand for Payment Letter 

Confirmation of Promised Payments 

Confirmation of Payment Plan (Contractual)